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HR & Payroll Assistant (iTrent or Workday)

  • Location: London
  • Salary: £27000 - £28000 per annum
  • Job type: Permanent
  • Sector: Projects, Programmes & Change
This vacancy has now expired.

Leading client in London looking for an experience HR / Payroll Administrator to join them on a fixed term contract will the end of July.
We are looking for a candidate with either some iTrent or Workday experience.
Main purpose of role:

  • Providing general HR and Payroll support
  • Providing support with our HR (Workday) and Payroll (iTrent) systems and the payroll integration (Arvato)
  • Providing administrative support to the business in all aspects of the employee lifecycle, from recruitment to exit

Main responsibilities (bullet points):
Systems and Data

  • Be a Workday superuser and to train new HR employees on HR related Workday activities
  • Be responsible for the input of Starters and Changes into Workday
  • Raise any Workday issues with the HR Services team and/or Centre of Excellence


  • To support the payroll function
  • Duties include but may not be limited to:
  • To maintain 3rd Party payments into i-Trent on a periodic basis
  • To maintain Overtime payments into i-Trent on a periodic basis
  • To process payments on i-Trent from various business requests
  • Provide administrative support to the payroll team - responding to basic e-mail queries such as requests for payslip copies


  • To maintain and ensure accuracy of the data in i-Trent. E.g. creating vacant positions and updating cost centres
  • Be responsible for the input of Starters, Leavers and Changes into i-Trent where appropriate
  • Assist with auditing transactions performed by the administrators in i-Trent
  • Help manage the payroll integration process


  • Provide admin support on various HR related projects e.g.reward & recognition - long service, annual recognition event
  • Raise purchase orders and manage HR invoices
  • Providing general administrative support to the HR team as required

To answer payroll and HR phones and answering queries via the HR and Payroll mailboxes

Person specification:


  • Essential: GSCE Maths and English at Grade C or above, or equivalent
  • Desirable: HR Administrative qualification e.g. Certificate in Personnel Practice


  • Previous experience of working in HR
  • Proven experience of working with full range of employee lifecycle processes outlined in principle responsibilities
  • Proven experience of payroll administration
  • Previous experience of using a HR Information System, i-Trent (essential) and Workday (desirable)


  • Working knowledge of MS Word, Excel, Outlook, PowerPoint
  • Excel - pivot tables / V-look ups

Skills and competencies:

  • Willing to work flexibly and quickly
  • Able to respond to planned and unplanned work priorities
  • Proven ability to manage own work whilst working as part of a team
  • Excellent accuracy and attention to detail
  • Good communications skills (written, verbal and active listening)
  • Good interpersonal skills, particularly listening and encouraging the sharing of ideas and managing conflict
  • Ability to organise own work so that colleagues can pick up work at any stage
  • 'Can do' approach to problem solving including consulting with appropriate stakeholders to arrive at an answer, knowing when to escalate for advice.
  • Resilient - ability to overcome blockers and remain calm and controlled
  • Proactive team player

Capita IT Resourcing is acting as an Employment Agency in relation to this vacancy.

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