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Administrator (Procurement)

  • Location: North Yorkshire
  • Salary: £18000.00 per annum + Bens
  • Job type: Permanent
  • Sector: Projects, Programmes & Change
This vacancy has now expired.

Procurement Administrator required by our leading client in York.
The main responsibilities are detailed below, although the post holder would also be expected to perform any other duties which might reasonably be required by the business.

  • Responsible for the collection and import of supplier pricefiles to the CRM system as required
  • Identify patterns in customer requests to ensure system pricing is current and relevant
  • Sourcing suppliers of goods
  • Negotiating with suppliers to achieve improved pricing where possible
  • Ensure best negotiated pricing is entered in to our CRM system to enable Sales to generate customer quotes
  • Liaise with the Partner Team to highlight new vendors where accreditations would significantly improve pricing
  • Liaise with Account Managers and the Partner Team to ensure that Deal Registration opportunities are communicated where possible
  • Efficient and timely resolution of associated procurement queries from suppliers, sales teams and finance department
  • Build and maintain professional working relationships with all suppliers
  • Support the Procurement Manager with the monitoring of key suppliers against their SLAs and KPIs
  • Manage and own return and cancellation requests, ensuring internal systems are updated where necessary.
  • Manage monthly back order report and resolve any issues which arise
  • To ensure that all orders are transacted at each period end and any delays are managed and reported
  • Maintenance of all Customer Agreements within our CRM system
  • Accurate and efficient completion of all purchase orders:
    • Validation of pricing, supplier and product descriptions
    • Submission of purchase order to appropriate supplier contact
    • Completion of orders via supplier websites, where appropriate
    • Ensuring supplier has received the order and the goods are delivered
  • Where cross sell or upsell opportunities are identified via procurement activity ensure information is forwarded to sales AM
  • Ensure all received supplier quotes are filed in the internal CRM system

This role would suit a candidate with some previous procurement experience however our client would also consider a grad or school leaver with the right gravitas and attitude to succeed in this role.
Skills and experience

  • Experience in the Procurement Process
  • Basic knowledge and understanding of products and services
  • Ability to utilise all resource sites
  • An ability to negotiate with people at all levels
  • Attention to detail with proven ability to analyse data
  • Maintain high activity levels with a high degree of accuracy


  • Good knowledge of internal sales and purchasing systems
  • Experience within an IT reseller.

Capita IT Resourcing welcome applications from all suitably qualified people regardless of gender, race, disability, age or sexual orientation.

Capita IT Resourcing is a trading name of Capita Resourcing Ltd. Services offered are those of an Employment Agency and Employment Business. Applicants will be required to register with us.

Transfer of information overseas

Your information may be shared with subsidiaries of Capita plc who are involved in carrying out functions related to the services administration including such subsidiaries which are outside the EEA in countries which do not have similar protections in place regarding the information and its use. We shall ensure that any such subsidiary has put in place proper security measures to ensure at least the same level of protection of the personal data as is required under UK data protection legislation.

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